Downloading invoices and receipts
Downloading invoices and receipts
When you pay for event registration (or buy add-ons), DistantRace can issue a PDF invoice for your records or company accounting.
Company invoice at checkout #
On the billing step before payment:
- Click Invoice needed for a company (or similar) to expand company fields
- Fill in company name, registration number, VAT number (if applicable), country, and address
- Optional: tick Hide participant names on the invoice if the invoice should list only the payer, not each racer name
These details appear on the PDF invoice.
When you receive the invoice #
| Payment method | When the invoice is available |
|---|---|
| Card / online banking (Stripe, Montonio, bank link) | After payment succeeds — final paid invoice |
| Prepay invoice / bank transfer | Immediately after confirming the order — advance invoice with payment instructions |
| Free registration | Usually no invoice (€0 total) |
Right after checkout #
On the confirmation page, click Open invoice to download the PDF.
Later — from your account #
- Log in at distantrace.com
- Open My purchases (
/accounts/my_purchases/) - Open the order
- Click Download invoice
By email #
- Bank transfer: you receive a pre-invoice email with the PDF attached or linked — pay using the reference number shown on the invoice
- Card / online payment: order confirmation email includes a link to your order and invoice
Guests (not logged in) can open the order summary from the link on the checkout confirmation page without an account.
Bank transfer — paying the invoice #
- Download the pre-invoice PDF
- Pay the exact amount via your online bank
- Include the invoice number in the payment reference field
- The organizer may match payment automatically (if open banking is enabled) or manually — registration completes when payment is confirmed
Bank transfers are typically processed twice per day. Contact the event organizer if your payment is not confirmed within a few business days.
Multiple invoices on one order #
If your cart includes items from more than one organizing club, you may receive one invoice per organizer. Each PDF is downloadable separately from the order page.
VAT and billing country #
Invoice VAT depends on the payer's country and VAT registration. EU companies with a valid VAT ID may see reverse-charge wording on B2B invoices.