---
title: Downloading invoices and receipts
description: How to get a PDF invoice when paying for event registration or add-ons
order: 19
---

# Downloading invoices and receipts

When you pay for event registration (or buy add-ons), DistantRace can issue a **PDF invoice** for your records or company accounting.

## Company invoice at checkout

On the billing step before payment:

1. Click **Invoice needed for a company** (or similar) to expand company fields
2. Fill in company name, registration number, VAT number (if applicable), country, and address
3. Optional: tick **Hide participant names on the invoice** if the invoice should list only the payer, not each racer name

These details appear on the PDF invoice.

## When you receive the invoice

| Payment method | When the invoice is available |
|----------------|------------------------------|
| **Card / online banking** (Stripe, Montonio, bank link) | After payment succeeds — final paid invoice |
| **Prepay invoice / bank transfer** | Immediately after confirming the order — advance invoice with payment instructions |
| **Free registration** | Usually no invoice (€0 total) |

### Right after checkout

On the confirmation page, click **Open invoice** to download the PDF.

### Later — from your account

1. Log in at [distantrace.com](https://distantrace.com)
2. Open **My purchases** (`/accounts/my_purchases/`)
3. Open the order
4. Click **Download invoice**

### By email

- **Bank transfer:** you receive a **pre-invoice** email with the PDF attached or linked — pay using the reference number shown on the invoice
- **Card / online payment:** order confirmation email includes a link to your order and invoice

Guests (not logged in) can open the order summary from the link on the checkout confirmation page without an account.

## Bank transfer — paying the invoice

1. Download the pre-invoice PDF
2. Pay the exact amount via your online bank
3. **Include the invoice number** in the payment reference field
4. The organizer may match payment automatically (if open banking is enabled) or manually — registration completes when payment is confirmed

Bank transfers are typically processed **twice per day**. Contact the event organizer if your payment is not confirmed within a few business days.

## Multiple invoices on one order

If your cart includes items from more than one organizing club, you may receive **one invoice per organizer**. Each PDF is downloadable separately from the order page.

## VAT and billing country

Invoice VAT depends on the payer's country and VAT registration. EU companies with a valid VAT ID may see reverse-charge wording on B2B invoices.

## Related

- [My purchases and orders](my-purchases-and-orders.md)
- [Register for in-person competitions](register-for-in-person-competitions.md)
- [Checkout add-ons and shipping](checkout-add-ons-and-shipping.md)
- Organizer view: [Invoicing](../finance-module/invoicing.md)