Reserved entries
Reserved entries
Reserved entries let organizers invite specific people to register with pre-defined conditions — free entry, fixed price, hidden from public listing, or manual approval.
Path: Open competition → Reserved entries
Create a reserved entry #
- Reserved entries → Create
- Set title, linked ticket/distance, price override (or free)
- Options:
- Free registration — skip payment fields at checkout
- Manual registration — organizer confirms before start list
- Hidden — only accessible via direct link
- Save and copy the registration link to send to the participant
Participant experience #
The participant opens the link, fills a shortened form, and completes checkout (or registers free). The cart is tied to the reserved entry for tracking.
Manage entries #
Reserved entry detail shows linked carts, payment status, and participants. Edit or deactivate entries when full.
Bulk register or remove (in-person) #
On in-person races only (not virtual competitions), the reserved entry detail page lists participants with checkboxes:
| Action | Effect |
|---|---|
| Register all | Moves selected entries that are not yet registered to registered status on the start list |
| Remove all | Withdraws selected entries that are already registered |
Selection required
You must tick one or more rows before running a bulk action. Actions only affect the checked participants.
Use after importing partner lists or correcting a batch of manual entries — for example when Manual registration was enabled and you need to confirm many entries at once.
Individual Register / Remove row actions work on single participants without selecting checkboxes.
Ticket-race formats show sold tickets instead of a start-list table; bulk register/remove applies to the underlying racer records the same way.
Virtual competitions
Reserved entries are not available for virtual races. Create reserved entries only on in-person ticket or standard race formats.
Export participants or tickets #
Export on the reserved entry detail generates:
- Participant export — spreadsheet of racers linked to this reserved entry
- Ticket export — for ticket-race formats
Files process in the background and appear under Organizer documents.
Participant flow: Using a reserved entry link.