Join codes and invitations
Join codes and invitations
Control access to private and unlisted events with shared passwords or individual join codes.
Shared join password #
Settings → Base — set one password for all participants when the event is private and you do not use individual codes.
Individual join codes #
Club-wide codes #
Club → Join Passwords — codes valid across your private events. One participant per code.
Per-event codes #
Settings → Join Passwords on a specific challenge or competition:
- Create codes manually or generate random batches
- Bind to a distance (competitions)
- Pre-fill name, email, phone, birth date, external ID
- Activate / deactivate or delete individual codes
- Delete all unused — bulk-remove every code with no linked user (see below)
- Export to XLSX for distribution
- Send email invitations with magic links
One user per code
Each individual code attaches to the first account that redeems it. The same user reuses that code for your other private events.
Delete all unused codes #
Bulk-delete codes that nobody has redeemed yet. Available on both Club → Join Passwords and Settings → Join Passwords on a specific event.
Path: Join code list → Delete All Unused (toolbar) → confirm in modal → Yes, delete
| Scope | What gets deleted |
|---|---|
| Club list | Unused club-wide codes (user is empty) for your organization |
| Event list | Unused codes for that challenge or competition only |
Codes already linked to a participant account are not affected. The action cannot be undone.
Export first
If you still need to distribute printed codes or email batches, Export XLSX before deleting unused rows.
Email invitations #
From the join code list, send an invitation email. Recipients may be auto-enrolled if the event has no required apply questions — see Email invitation links.
Participant guides #
Legacy documentation #
This replaces and extends the older club-level join passwords article.