Upsell products in checkout

Organizers can manage upsell products that participants see during registration or checkout (e.g. event t‑shirts, insurance, extra services). This is done in the organizer console under Shop → Products.

URL (example):
https://distantrace.com/en/console/{org_code}/shop/products/

1. Products list (Upsell products)

The main view lists all products for your organization.

Columns

Filters

• Search – By product title, short name, or description.
• Event – Limit to one event or “All events”.
• Availability – Active (available till ≥ today or no end date) or Expired (available till < today).
• Is published? – Yes / No.

Actions

• Create product – Opens the new product form.
• Export XLSX – Exports the product list. The file is generated in the background and can be downloaded from Documents.

2. Create / Edit product

Create a new product or open an existing one from the list to edit.

Basic fields

• Event – Event this product belongs to (required). Only future events shown for new products.
• Distance – Optional; tie the product to a specific distance.
• Title – Display name.
• Help text – Shown next to the product in the flow.
• Short name – Internal or short label.
• Price – Amount and currency (single price when you are not using variations).
• Available from / Available till – When the product can be purchased.
• Is published? – If unchecked, the product is hidden from participants.
• Is required? – Whether the participant must choose something (e.g. accept or pick an option).
• Default value – Pre-selected value: true, a choice key from Product choices, or a product variation code.
• Description – Rich text (WYSIWYG) for product details.
• Image background color – Background colour behind the product image (optional).

Product type (Kind)

You can choose one of:

• Apply form product – Shown in the apply/registration form. Can use either Product variations or Product choices/stock (not both).
• Add-on product participant – Add-on that is assigned per participant.
• Add on product – Add-on with a Product class (e.g. Single-choice product, Insurance, Omniva).
• Participant Replacement – For changing participants in the start list.
• Distance Replacement – For changing a participant’s distance.

If you choose Add on product, the Product class field is shown and is required (e.g. Single-choice product, Insurance, Omniva).

Product variations (Apply form product only)

For Apply form product you can define variations (e.g. “Early bird”, “Standard”) instead of using choices/stock.

• Title – Variation name (e.g. “Early bird”).
• Price – Price for this variation (amount and currency on one line).
• Group name – Groups variations together in the UI.
• Published – Whether this variation is available.

Use Add variation to add more rows.
You cannot use both Product variations and Product choices / stock for the same product; the form will hide one section once you start using the other, and the server will show an error if both are filled.

Product choices / stock (Apply form product only)

For Apply form product you can define choices (e.g. sizes, options) and optional stock instead of using variations.

• Manage stock – Switch to show/hide Initial stock and Stock left columns.
• Table columns:
  • Choice key – Internal key (e.g. S, M, L).
  • Choice name – Label shown to participants.
  • Initial stock / Stock left – Shown only when “Manage stock” is on.
  • Disabled – Hides that option from selection.

Use Add choice to add rows.
As above, you cannot combine this with Product variations for the same product.

Other options

• Main image – Product image.
• Add to event / Add to child events – Whether the product is offered on the event and/or its child events.

Saving and deleting

• Save – Saves the product and stays on the edit page.
• Delete – Only on edit; deletes the product after confirmation.

3. Bought products

This view lists purchased products (each row is a product bought by a participant).

Columns

Filters

• Search – By product title or participant name/email.
• Event – Limit to products of one event.
• Cart status – Filter by order status.

Export

• Export XLSX – Exports the bought products list. The file is generated in the background and is available in Documents.

Summary